People Operations Coordinator

Responsibilities

• Working in a hybrid mode with at least 1 day in the office (WeWork Mennica, Warsaw)
• Creating and maintaining employee records and data, creating reports
• Preparing, processing, and archiving a variety of employee documents
• Managing cooperation with the external payroll services provider - (documents, absences, bonuses, leaves)
• Overseeing monthly payroll reporting
• Providing front line advice and support on HR administration and payroll related matters to employees and managers taking care of friendly and professional internal communication
• Overseeing work and residence applications process for our foreign employees working with external vendors
• Supporting onboarding process guiding employees through the hiring process, organizing Health and Safety training, required medical check-ups and taking care of employees’ data management
• Planning and controlling the costs of office operations
• Participating in various projects aimed to constantly improve our employee experience and internal processes:
  • HRIS & ERP system implementation/optimization
  • B2B contracts process management considering tax regulations, certificates of residency etc.
  • HR Data analysis & reporting
  • Benefits management

Requirements

Competences

• At least 3 years of experience as an HR specialist / Payroll Specialist / People Operations Specialist
• Solid and practical knowledge of the Polish labor law and payroll
• Experience in managing HR administration in a virtual/remote work set up
• Experience in overseeing work & residence application processes for foreign employees
• Working with Hi Bob or other HRIS program
• Working with Enova or other ERP systems would be ideal
• Proficient in G-Suite
• Experience in a < 100 people tech company will be a huge asset 

Attributes

• “No task too big, no task too small” approach - we are really hands on
• Excellent organizational and planning skills - everything happens at once, it’s your call to set efficient priorities 
• Very strong attention to details - we take care of quality
• Problem-solving attitude - we change problems into solutions within a minute
• Excellent written and verbal communication skills in Polish and English - we are remote-first team, so we need to communicate clearly and effectively
• Trustworthy and able to exhibit a high level of confidentiality - we build collaboration based on trust
• Passion for modern, innovative HR solutions - we are ambitious, growing brand